Office 365 Backup Pricing

Your team lives in Exchange, OneDrive, SharePoint, and Teams. A single ransomware hit or mass deletion can stop work and cost real money. You are searching for office 365 backup pricing because you want a clear number and a clear outcome. You need to know what you will pay and that a restore will work when it matters.

This post is for IT directors, system administrators, and CIOs in small to mid-market companies with 50 to 500 employees. It is most helpful for finance, healthcare, legal, professional services, and tech where emails, files, and chats are tied to audits and client work. If you own Microsoft 365 uptime and recovery, this is for you.

Here is what you will see when you compare office 365 backup pricing and the tradeoffs to expect.

• Veeam Data Cloud for Microsoft 365

  • Pricing model: published bundles per Microsoft 365 user. Flex Bundle lists $3.33 per user per month and Premium Bundle lists $5.00 per user per month. A free community edition also exists, limited to 10 users, 10 Teams, and 1 TB of SharePoint. Veeam Software+1

  • What to note: cost scales with user count. Verification of backup integrity is on you to test, so many teams still run manual restore drills.

• AvePoint Cloud Backup for Microsoft 365

  • Pricing model: Azure Marketplace listing shows starting at $4.00 per user for one month terms. Azure Marketplace

  • What to note: pricing is per user and features vary by edition. You should confirm retention, search, and restore scopes before buying.

• Synology C2 Backup for Microsoft 365

  • Pricing model: storage-based. Business plan lists $9.99 per TB per month with a 5 TB minimum. Enterprise plan lists $19.99 per TB per month with a 25 TB minimum. Azure Marketplace

  • What to note: per-TB pricing can be efficient for small user counts with large archives, but totals can grow quickly as data expands.

• Respawn for Microsoft 365

  • Pricing model: $5 per Microsoft 365 user. 50GB of storage included for every user.

  • What to note: Simple pricing with no "backup calculator" needed. Cost grows if you choose to protect other SaaS apps your organization uses.

Microsoft follows a shared responsibility model. You own your data and must protect it, even in the cloud. Backup and recovery are your responsibility. Microsoft LearnMicrosoft Adoption

Why Respawn Is Different:

Respawn is the first provable recovery platform for Microsoft 365 and other SaaS apps. Every snapshot is verified on the blockchain daily, which gives you a cryptographic proof that the backup is intact and recoverable. You get daily assurance without running manual tests. During an incident, you restore with confidence because verification already happened. Pricing is simple per seat and includes verification, search, and guided restore.

A 240-seat professional services firm relies on Exchange, SharePoint, and Teams for all client work. A phishing attack compromises an admin account and several SharePoint libraries get deleted. With a traditional backup, the team starts a restore and hopes the last job was clean. With Respawn, they pick the most recent verified snapshot, restore in minutes, and attach the blockchain proof to the incident report for audit. Billable work resumes the same morning and leadership has documented assurance for the board.

Looking for office 365 backup pricing that is clear and tied to outcomes you can prove? Book a 15-minute demo with Respawn and see how provable recovery and daily blockchain verification protect Microsoft 365.

Does Microsoft back up Office 365 data for me?
No. Microsoft uses a shared responsibility model. You own the data and must protect and recover it with your own controls or a third-party backup. Microsoft Learn

How much does Office 365 backup cost per user?
Public listings show a range from a few dollars per user per month to higher bundles with more features. Examples include $3.33 to $5.00 per user per month for Veeam bundles and a starting price of $4.00 per user per month for AvePoint. Veeam SoftwareAzure Marketplace

Are there storage-based plans instead of per-user pricing?
Yes. Synology C2 publishes per-TB plans for Microsoft 365 such as $9.99 per TB per month with minimums that depend on the plan. Azure Marketplace

What features matter most when comparing office 365 backup pricing?
Focus on restore speed, coverage for Exchange, OneDrive, SharePoint, and Teams, and proof that backups are valid. Daily automated verification and clear audit logs reduce risk and support compliance. If you can prove recoverability before an incident, you cut downtime and cost.

Use this guide to compare cost models and confidence. If you want daily assurance with cryptographic proof, Respawn is built for you.